How to Explain Your Work Injury to Your Employer

Suffering a work injury can be stressful, especially when it comes to discussing it with your employer. Knowing how to communicate clearly about your injury, treatment plan, and expected recovery timeline can help ensure a smooth process. Work Injury Physiotherapy Edmonton At Next Step Physiotherapy, we understand the challenges injured workers face and provide the support needed to navigate this situation effectively.

Step 1: Report the Injury Promptly

As soon as you experience a work-related injury, report it to your employer. Even if the injury seems minor, delayed reporting can complicate your workers' compensation claim and impact your recovery.

Inform your supervisor or HR department as soon as possible.

Provide basic details such as the date, time, and location of the incident.

If your injury developed over time (e.g., repetitive strain injuries), explain when you first noticed symptoms.

Step 2: Be Honest and Clear About What Happened

When explaining your injury:

Stick to the facts and avoid exaggerating or downplaying your condition.

Use specific details—for example:

Instead of “I hurt my back,” say, “I was lifting a heavy box when I felt a sharp pain in my lower back.”

If there were witnesses, mention them.

A clear explanation helps your employer understand the situation and prevents misunderstandings.

Step 3: Provide Medical Documentation

Your employer will likely require medical records to process your claim. After seeing a physiotherapist, obtain:

✔️ A diagnosis of your injury

✔️ Recommended treatment plan (e.g., physiotherapy, modified duties)

✔️ Estimated recovery timeline

At Next Step Physiotherapy, we can provide a detailed report outlining your physical limitations and recommended work adjustments.

Step 4: Discuss Work Modifications

If your injury prevents you from performing your regular duties, you may need temporary work accommodations.

Light duty options (e.g., avoiding heavy lifting)

Shortened work hours

Ergonomic adjustments (e.g., a better chair or workstation)

Most employers are willing to accommodate modified duties to help you stay productive while recovering.

Step 5: Stay in Communication

Keep your employer updated on your progress and any changes in your treatment plan. If your physiotherapist recommends more recovery time, communicate this promptly.

✅ Regular updates prevent misunderstandings.

✅ Demonstrating a commitment to recovery reassures your employer.

Next Step Physiotherapy Can Help

If you’ve suffered a work injury, physiotherapy can help you recover faster and safely. At Next Step Physiotherapy in Edmonton, we specialize in treating work-related injuries and can assist in:

Pain management & rehabilitation

Workplace injury documentation

Return-to-work programs